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Policies & Documentation
Delegation of Authority Matrix
FinAura builds your delegation of authority matrix: for each type of decision, such as purchases, payments, hiring, contracts, discounts and write-offs, who can approve it and up to what amount. Limits are set to let routine work flow and send significant decisions upward, approved by the board and built into your accounting and expense systems.
- Written for your company, not templates
- Drafting support, ready for legal review
- Bangalore and across India
What is covered
What Delegation of Authority Matrix Covers
Who decides what, and up to how much.
Payments
Release and signatories.
Hiring and pay
Offers and increments.
Contracts
Who signs which agreements.
Discounts and write-offs
Revenue-side decisions.
System set-up
Limits built into software.
How the month runs
How It Works
Map, set, approve, embed.
Step 1
Map
- Decisions
- Current practice
- Roles
Step 2
Set
- Limits
- Escalations
- Exceptions
Step 3
Approve
- Management
- Board
- Communicate
Step 4
Embed
- In software
- Bank mandates
- Annual review
Your part
What We Need From You
- 01Organisation chart
- 02Current approval practice
- 03Typical transaction sizes
- 04Bank signatory details
Our part
What You Get
- A board-approved DoA matrix
- Limits that fit the business
- Approvals built into systems
- Clarity for managers
A common question
Why does a growing company need a DoA matrix?
Because once the founder cannot approve everything, approvals either stall or happen informally. A matrix makes clear who can decide what, so work flows and significant decisions still get the right attention.
It is also one of the first documents investors and auditors ask for when they look at controls.
See internal controls designSystemsEnforced
LimitsSet by role
DecisionsListed
Who it is for
Who It Is For
Founder-led companies
Letting go of approvals.
Companies with new managers
Clear authority.
Groups
Consistent limits.
Companies preparing for audit or funding
Controls evidence.
The rules, in plain English
What the Law Says
Companies Act, 2013
Section 134(5)
Directors of listed companies report that internal financial controls are adequate and operating; documented policies and procedures are the evidence.
Official source: mca.gov.inCompanies Act, 2013
Section 179
The board exercises the company's powers and can delegate some of them, by resolution, to committees or officers within limits.
Official source: mca.gov.inThis is general information, not advice for your situation; we confirm what applies to you before any work starts.
Questions we get asked
Delegation of Authority Matrix: Questions, Answered
What is a delegation of authority matrix?
A document that sets out, for each type of decision, who can approve it and up to what amount.
Who approves the matrix?
Usually the board, since it delegates the board's and management's authority.
How are limits set?
From typical transaction sizes and risk, so routine items flow and larger ones escalate.
Can the matrix be enforced in software?
Yes, through approval workflows in Zoho Books, expense tools and bank mandates.
Often Taken Together
All 11 Policies & Documentation services01Policies & DocumentationFinance and Accounting PoliciesAccounting policy manual, delegation of authority matrix, capitalisation and depreciation policies, and month-end procedures.02Policies & DocumentationExpense, Travel and Procurement PoliciesLimits, approvals and documentation rules that stop arguments before they start.03Systems & ControlsInternal Audit & ControlsInternal audit, controls design and testing, SOP and process implementation.04Systems & ControlsSoftware & AutomationZoho Books, Tally Prime and HRMS implementation, migration and automation.