Claim checks
Every claim checked against policy limits and bills.
All finance operations services
Finance Operations
Employee Expense Management
FinAura processes your employees' expense claims: each claim checked against your expense policy and its bills, GST credit captured where the bill allows it, approvals recorded, reimbursements paid on a set schedule and the expense coded to the right head and cost centre in the books.
- Chartered Accountant-led
- Bangalore and across India
- Reply within one business day
What is covered
What Employee Expense Management Covers
From the receipt to the reimbursement.
GST credit
Credit captured on bills in the company's GSTIN.
Approvals
Manager approvals recorded before payment.
Reimbursement
Paid on a fixed schedule, with payroll or separately.
Advances
Travel advances tracked and settled against claims.
Coding
Expense head, project and cost centre recorded.
How the month runs
How It Works
Submit, check, approve, pay.
Step 1
Submit
- App or form
- Bills attached
- Advance referenced
Step 2
Check
- Policy limits
- Bill validity
- GST details
Step 3
Approve
- Manager approval
- Exceptions flagged
- Queries back
Step 4
Pay
- Reimbursement run
- Posted to books
- Advances settled
Your part
What We Need From You
- 01Your expense policy, or we help write one
- 02Employee list and approvers
- 03Access to your expense tool or claim forms
- 04Payment schedule preference
Our part
What You Get
- Claims processed consistently
- GST credit you were missing
- Employees reimbursed on schedule
- Expenses in the right place in the books
A common question
Where do companies lose money on expenses?
Not mainly through dishonesty, but through bills without the company's GSTIN (so no credit), limits nobody checks, duplicate claims and advances never settled.
A consistent check against a written policy, with GST details captured at the start, fixes most of it.
See expense and travel policiesPaidOn schedule, coded
CheckPolicy, GST, approval
ClaimSubmitted with bills
Who it is for
Who It Is For
Teams that travel
Sales, field and project staff.
Companies on Zoho Expense
Or moving to it.
Businesses missing GST credit
On travel and hotel bills.
Finance teams buried in claims
Month-end piles of paper.
The rules, in plain English
What the Law Says
CGST Act, 2017
Section 16
Input tax credit can be claimed only with a valid invoice, on goods or services received, where the supplier has reported the invoice and paid the tax, and you have filed your return.
Official source: cbic-gst.gov.inCGST Act, 2017
Section 17(5)
Credit is blocked on some categories of expense, such as food and beverages and personal-use items, with limited exceptions.
Official source: cbic-gst.gov.inThis is general information, not advice for your situation; we confirm what applies to you before any work starts.
Questions we get asked
Employee Expense Management: Questions, Answered
Can we claim GST credit on employee expenses?
Where the bill is in the company's name and GSTIN and the expense is not in a blocked category, yes. Many travel and hotel bills qualify if the details are captured.
Do you set up expense software?
Yes. Our implementation specialists set up Zoho Expense or work in the tool you use.
Are reimbursements taxable for employees?
Genuine business expenses reimbursed against bills are generally not salary; allowances paid without bills may be. We keep the two apart.
Can you write our expense policy?
Yes. A clear policy with limits and documentation rules is the first step; see our policies service.
Often Taken Together
All 10 Finance Operations services01Finance OperationsAccounts PayableInvoices checked, approved and scheduled for payment with proper controls, so vendors are paid when due and nobody is paid twice.02Finance OperationsMonth-End and Year-End CloseA fixed close calendar: accruals, provisions, reconciliations and reviews done in order, so management sees final numbers early in the next month.03Systems & ControlsPolicies & DocumentationFinance and HR policies, employee handbooks, SOPs and business documentation.04Tax & CompliancePayroll & Labour CompliancePayroll processing with PF, ESI, professional tax and labour law compliance.